CAS – Community Action Southwark

These are the details of the person to contact for meeting room bookings.

Name (required)

Job Title

Telephone No.

Email Address (required)

Confirm Email

Password (required)

Confirm Password

Organisation Name

Address Line 1

Address Line 2

Address Line 3

Address Line 4

Address Line 5

Postcode

Main Office Telephone No.

Main Office Email Address

Website Address

Please tick all boxes that apply:

We have meeting rooms available for hire (if NOT skip to section 10 & 11 of this form)

We would like details of our meeting rooms to be advertised through the Venue Southwark directory

We would like to know more about how to offer our meeting rooms for hire

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How many meeting rooms do you have available? 012345678910

What is the capacity of each room? (Fill in the number in each case - largest room first)

Please tick all boxes that apply:

	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday	Sunday	School Holidays
Morning
Afternoon
Evening

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Comments on room availability

Please indicate below which room layouts are available for each of your meeting rooms. Tick all boxes that apply.

	Theatre style (rows of chairs)	Boardroom (chairs around a table)	Cabaret (chairs around several small tables)	Classroom (individual tables and chairs)	U shape (tables arranged in a U shape with chairs)
Room COUNT

What equipment is available?

LCD Projectors
Projector Screen
Plasma screen
Smartboards
Wifi
Video conferencing equipment
Audio equipment
Photocopier
Flipcharts
Stationery - Pens, pads of paper, post-it notes etc

Other equipment (please give details)

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What catering is available?

Buffet lunch
Sandwich lunch
Continental breakfast
Morning coffee and tea
Afternoon tea and coffee
Access to a kitchen
Tea and coffee making facilities in the meeting room
Water cooler
Licensed bar

Other catering (please give details)

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What administrative support is available before the meeting?

A booking service to take and confirm attendee bookings
Maps and details of transport routes
Delegate lists
Name badges
Advice on local overnight accommodation

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What administrative support is available on the day of the meeting?

A reception/waiting area
A noticeboard to display meeting details and directions
Someone to sign people in and direct them to the room
Someone to photocopy handouts
A taxi booking service

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What other facilities or support can you offer?

Organisations may hire rooms out on an hourly or daily basis. Alternatively a delegate rate may be charged which includes a number of services (for example refreshments)

How do you charge for your meeting rooms?

We have an hourly or daily rate

We have a delegate rate

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Meeting room hire - hourly or daily rate for each room (largest room first)

What is the minimum booking period (i.e. the minimum number of hours)?

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Delegate rates

How much is the delegate rate – per person?

What is the minimum number of delegates?

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What does the delegate rate include?

Are there any additional costs (eg caretaker, cleaner)?

Do you offer discounts for registered charities/CAS members, if so how much?

Please tick all boxes that apply:

We invoice in advance

We invoice in arrears

We take a deposit to secure the booking

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We hold Public Liability Insurance

How many parking spaces do you have?

How many disabled parking spaces do you have?

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Do you have? (Tick all boxes that apply)

Disabled access to first floor rooms

Disabled toilets

Induction loop

Is there anything else that you would like to tell us about your meeting rooms?

Could you please use the section below to tell us about any meeting venues that you hire:

CAS produces a bimonthly newsletter. Please indicate how you would like to receive this:

By post
By email